Accounts Payable/Billing Assistant

The Accounts Payable/ Billing assistant will be responsible for providing accurate and timely accounts payable entries, as well as ensure the completion of all invoice coding. Applicants must have outstanding organizational skills, ability to meet deadlines, and contribute to a team working environment.

Responsible for Accounts Payable functions including:

  • Managing vendor relations such as:
    • Responding to vendor inquiries
    • Maintaining vendor records
    • Obtaining initial vendor W9 & COI
    • Interacting with vendors to obtain accurate general ledger coding and resolve payables-related problems
  • Reviewing and, if necessary, correcting accounts payable edits
  • Researching any aged payables
  • Sorting and distributing invoices and paperwork
  • Filing and maintaining accounting records
  • Preparing and managing 1099’s
  • Reconciling corporate credit card, and entering it into accounting software
  • Evaluate and maintain established annual budgets
  • Prepare and issue “Rush Check” payments
  • Issue checks/EFT payments consistent with the accounts payable payment schedule

Provide Accounts Receivable assistance as needed such as:

  • Preparation and processing of invoices and contract documents
  • Client and sub-consultant contract maintenance
  • Assistance with project setup/budgeting
  • Accounts receivable collection assistance
  • Assistance with research & resolution of client questions


  • Proficient in Microsoft Office Suite applications
  • Accreditation/degree with emphasis in accounting or finance, or 2 years’ experience in accounting related work
  • Requires basic knowledge of accounts payable and receivable
  • Ability to define problems, collect data, establish facts, draw valid conclusions, and propose feasible solutions
  • Works effectively in a team environment through collaboration and partnership
  • Demonstrate flexibility while operating in a highly professional manner
  • Effective interpersonal, verbal and written communication skills

Click “Apply Now” to send your resume.

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