Accounting Assistant

Accounting Assistant

Responsibilities:

This position is responsible for providing financial, administrative and clerical support to the organization. The candidate will be responsible for processing a high volume of vendor invoices and vendor payments while ensuring compliance with policy and procedure.

Skills and Abilities:

  • Provide Accounts Receivable and HR assistance as needed:
    • Payroll processing
    • Bank reconciliation
    • Preparation and processing of invoices and contract documents
    • Client and sub-consultant contract maintenance
    • Assistance with project setup/budgeting
    • Accounts receivable collection assistance
    • Assistance with research & resolution of client questions
  • Reviewing and, if necessary, correcting accounts payable edits
  • Researching any aged payables
  • Filing and maintaining accounting records
  • Preparing and managing 1099’s
  • Reconciling corporate credit card, and entering it into accounting software
  • Evaluate and maintain annual budgets
  • Issue checks/EFT payments consistent with the accounts payable payment schedule
  • Managing vendor relations such as:
    • Responding to vendor inquiries
    • Maintaining vendor records
    • Obtaining vendor W9 & COI
    • Interacting with vendors to obtain accurate general leger coding and resolve payables-related problems

Qualifications:

  • 2 year+ of accounting experience required
  • High school diploma
  • Proficient in Microsoft Office Suite
  • Experience in Land Development, Engineering, or Construction environment is a plus
  • Ability to multi-task and work effectively in a deadline driven environment
  • Experience with Ajera and/or Deltek Accounting software preferred
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